Woodward, Okla. —
In other action, city commissioners also approved a restatement of the management agreement with Dunn Golf Group, LLC for management services at Boiling Springs Golf Club.
City Attorney Aaron Sims said the restated agreement removes portions that related to the now completed rehabilitation phase at the course and focuses instead on operational responsibilities going forward now that the course is reopened.
The commissioners also approved Amendment #2 to the Woodward Streetscape Project agreement with Cardinal Engineering, Inc. for a $12,000 increase to pay for additional civil engineering services through Sept. 27, 2013.
Assistant City Manager Doug Haines said the increase is needed since the project has extended beyond the original contract time frame.
He explained the city hired Cardinal Engineering to perform inspections on the concrete that is poured for the new sidewalks downtown. Since more concrete is still needed to complete the project, Haines said the city needs to extend its contract with Cardinal Engineering.
Other matters approved Monday included:
• a renewal of lease agreement with Mewbourne Oil Company, which rents space on the city's Airport Water Tower for the installation and maintenance of a radio antenna at a rate of $600 per year;
• a new ordinance establishing a $250 fine for gas drive-offs in city limits so they may be prosecuted on a local level instead of having to go to district court;
• a revision to the city's Personnel Policy Manual regarding accumulation of up to 19 vacation days for those with 20 years or more service with the city; and
• the annual renewal of the interagency agreement with the Oklahoma Tourism and Recreation Department regarding water services for Boiling Springs State Park.
UPDATE ON NEW FIRE STATION AND 34TH ST. PROJECTS
In his city manager's report, Riffel shared what the current timelines are for the new fire station and 34th Street projects following the Aug. 13 approval of the new half-cent sales tax which will generate funding for the projects.
He said that he plans to present commissioners with "the final preliminary design" for the 34th Street project at their next meeting.
Once approved, that preliminary design will then be submitted to the Oklahoma Department of Transportation to undergo an environmental review process, which "may take 18 to 24 months" to complete, Riffel said.
The environmental review is a requirement for the project since the city is expecting to receive up to $1.5 million in federal funding to help pay for the 34th Street improvements.
"And until we get that environmental review done we can not proceed with acquiring right of way and utility easements, which are also lengthy performances," Riffel said. "So we're probably 3 years away from actually beginning full construction."
Commissioner Roscoe Hill said he was "really disappointed" to hear that it could take 3 years before the 34th Street project could begin.
"I was hoping to get it done in my lifetime," he said.
In response, the city manager promised that the city will "do everything we can to speed up that timeline."
That includes working with the same USDA contacts the city worked with before when obtaining the 40 acres for the construction of the Conference Center, he said. He said those contacts were helpful in enabling the city to gain that property "a lot faster than anyone thought we could" and perhaps could be helpful again.
In contrast, Riffel said the new fire station project should move along a lot quicker.
He said crews will continue with the demolition of the construction site by removing all the current concrete in the coming months.
"By the first of January we should have all the concrete removed and we can go forward with letting bids with construction to begin by Feb. 1," the city manager said. "And all things being equal, I don't see anything delaying that."
Then as long as construction proceeds smoothly he said the new facility could be completed by the Spring of 2015.
"The expectation is we move into the facility between 12 to 14 months after we begin construction," Riffel said.