The Woodward News

Features

July 5, 2012

City making use of technology

Woodward, Okla. — The Woodward City Commission is going paperless.

When city commissioners met to approve their budget for Fiscal Year 2012-2013 during a special meeting on June 11, they were presented with iPads which contained digital copies of the budget they were set to approve.

By their next regular meeting on June 18, most of the commissioners, including Mayor Roscoe Hill, were almost expertly scrolling through the digital versions of their agenda packets.

City administrators said that was the purpose of purchasing the iPads – to replace the paper hard copy agenda packets, which take a lot of paper, ink and labor to prepare on a biweekly basis. Or in the case of the recent budget discussions as well as regular commission meetings, a weekly basis.

“The paper and ink are a smaller concern, it's really the time factor,” City Manager Alan Riffel said. “There is a large amount of staff time involved with agenda packet preparation. This reduces the time staff has to perform that duty every 2 weeks.”

“It's a huge production,” IT Director Julie Milton said of the packet preparation.

Milton said it takes the city manager's Executive Assistant Mickie Parks "about 2 days," in between her other duties, to compile and then bind the city commission packets, which sometimes run up to 100 pages or more for one meeting.

For each meeting, Parks said she would compile 13 packets, one each for the 5 city commissioners, as well as copies for other city officials including the city clerk, accounting supervisor, city attorney, assistant city manager and the city manager. Additional packets were also presented by request for the Woodward News, K101 radio and the Woodward Industrial Foundation, she said.

During the most recent commission meeting on Monday, The News only saw 3 printed packets. One used by the City Clerk who will always keep one copy for city record, and a copy each for the city attorney and the city manager.

However, each of the 3 commissioners in attendance were using their iPads to scroll through their digital versions.

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